Monday Morning News

September 2 – Golf Competitions Begin
September 2 – NMAA Office Closed
September 3 – Activities Council Meeting
September 4 – Commission Meeting
September 10-13 – NFHS Section VI
September 16 – Membership Fees Due
September 17 – Hardship Review
September 18 – Board of Directors Meeting
September 25 – Monthly Athletic Director Meeting (Zoom)

In the News:
MEMBER SCHOOL’S “OFFICIAL VOTER” DESIGNATION
NMAA Bylaw 3.12.1 states “The administrative head of each member school, with local Board of Education approval, appoints the “Official Voter” for the school. The “Official Voter” is the school’s voting representative for all matters pertaining to the business of the NMAA when the referendum is required.” NMAA Bylaw 3.9.2 requires that the “Official Voter”, and other staff information, is posted on MaxPreps on or before September 15. If you have any questions, please contact Assistant Director, Tyler Dunkel at [email protected].

Adding an Official Voter on MaxPreps:
https://youtu.be/1Sv-ZnvvQDk

MEMBERSHIP DUES, FEES AND CONTRACTS
Membership dues/fees and contracts have been mailed to all schools. Please be sure to submit these to the NMAA by Monday, September 16, 2024. If you have not received either of these, or have any questions regarding membership contracts, please contact Alissa Wesbrook at 505-923-3266 or [email protected]. For questions regarding membership dues and fees please contact Annette Castillo at 505-595-3402 or [email protected].

STUDENT LEADERSHIP ADVISORY COUNCIL REGIONAL MEETINGS
The NMAA will hold a Student Leadership Advisory Council Regional meeting in your area. We are asking our Athletic Directors to send two representatives from your school to one of these meetings. The google doc link below will allow you to provide information on two attendees from your school to attend. Please contact Chris Kedge at [email protected] with any questions.

https://docs.google.com/spreadsheets/d/1-mqS6e84YhIGaef3E3dw3QLTuVuPwl9qE_nfwp4o3qY/edit?usp=sharing

Below are the dates and locations of the meetings.
• Thursday, September 5th. Santa Fe 610 Alta Vista (Board Room) Santa Fe
• Tuesday, September 17th. NMAA office: 6600 Palomas Ave. N.E. Albuquerque
• Thursday, September 19th. Las Cruces 505 S. Main St. Suite 249 (Conference Room A and B) Las Cruces
• Thursday, September 26th. Farmington: 3401 E. 30th St. Suite A Farmington
• Tuesday, October 1st. Portales. Portales High School. 201 South Knoxville Portales

HUDL VIDEO UPLOAD
Athletic Directors, please remind your football coaches to have their games uploaded to Hudl following their contests. The deadline for games played on Thursday and Friday is 1 p.m. on Saturday. For games on Saturday, the deadline is 10 a.m. on Sunday morning.

A full tutorial on how to use the NMAA “pool” can be accessed at HUDL Tutorial Video:
https://www.dropbox.com/scl/fi/hrwclfm4qoers2x7l83z9/NMAA-Webinar.mov?rlkey=s5u16s91v57e1vds4w14exsja&dl=0

NMAA Foundation School Grant/Support Applications – 1st Cycle Open
The NMAA Foundation was established in 2007 to serve the schools and students of New Mexico in various ways. Most notably, this has been done through the many scholarships that the Foundation offers each year to students across the state. Another part of the NMAA Foundation’s mission is to assist schools through the awarding of financial grants/support. In the past, these funds have been used to help with costs of starting a new sport or activity, purchasing essential equipment, and helping schools in emergency situations.

Please note that although this program is still available for our schools, the application process was updated several years ago. There are now three categories for which a school can apply for funding. These are Program Start-Up, General Operating Support, and Emergency Use. Schools applying through the Emergency Use category can submit applications at any time. There are two deadlines during the school year for funding requests made via the Program Start-up and General Operating Support categories, however. The first cycle for application submissions is currently open and will close on September 30, 2024. After the deadline, the NMAA Foundation Board of Directors will review all applications and consider awards from there.

If you are interested in making a funding request, the school grant/support application can be accessed from the following link: https://www.nmact.org/file/NMAA_Foundation_Support_Grant_Application.pdf

The NMAA Foundation has allocated $21,000 for this program in 2024-2025, and awards typically range from $250-$2,000. For more information contact Dusty Young at [email protected].

MAXPREP SCORES
Reminder to input your final score into MaxPreps as soon as possible, following your contest. Having an accurate schedule on MaxPreps with the final score is vital to the seeding & selection process for State Championships.

MaxPreps Score Reporting:
www.nmact.org/file/MaxPreps_score_reporting.pdf

AUDITING SCHEDULES & DRAGONFLY REMINDERS
The start of the regular season is upon us! Just a reminder to please audit your schedules each week to ensure you have officials scheduled for all contests with accurate game dates and times!

The travel ring policy is now in effect. Remember that you no longer need to determine driver, rider and meal fees. Everyone on the crew receives a travel fee, calculated one-way from each official’s home address to your contest site. That means if the individual official lives 30 miles one-way from your site, they are paid the fee from the 26-50 mile tier ($30), not 60 miles for the round trip! DragonFly will auto-calculate the correct rate for each official for you by selecting the “NMAA Travel” rule on the “Manage Payments” tab after your event. See this video ‘how-to’ link: https://youtu.be/gB_a5KluqHA

Here is the officials fees and travel ring document for 2024-25: https://www.nmact.org/file/Officials_Fees.pdf

For those that are hosting tournaments, if you have not already entered your event in DragonFly, here is a video ‘how-to’ link for building tournaments (remember volleyball pool play matches must be entered as scrimmages to avoid populating in MaxPreps rankings): https://youtu.be/eQNrjlGadfU